System13 maintains a comprehensive set of medical data readers, interpreters, and data conversion utilities.
We read electronic claims in multiple formats and routinely convert data between formats for clients.
Medical data comes in all shapes and sizes. Very large facilities may upload 100,000+ claims in one file,
while many smaller facilities may struggle to complete data entry for just a handful of claims. System13
implements ultra-high-speed multi-threaded processing for the big data sets and intuitive help features and
great support for the smaller locations.
Many state agencies are already collecting claim data. System13 can work with any procedures you already have in place. This helps state agencies make a smooth transition, keeps the impact to your facilities to a minimum, and provides a way to reduce costs.
Numerous individual facilities contract with us just for our conversion services alone. This can be a very cost-effective solution, saving smaller facilities from the need to hire programmers or upgrade in-house systems. Our conversion utilities are also useful to state agencies as an option to consider when planning a state-wide data collection process.
Many smaller facilities often do not have sophisticated data systems. System13 offers web-based data entry tools for cases where electronic data submission is not feasible.
We offer services to maintain and use crosswalk tables for multi-record updates. This is often a great convenience for facilities that are struggling with internal software upgrades or system migrations. In these situations, it is common for facilities to experience data mapping issues that they are unable to resolve before an impending deadline. We can assist by fixing data quickly from a spreadsheet if needed.
For state agencies that are not yet collecting claim data, System13 can present multiple options and help you create an effective solution to collect your claims statewide. We currently read multiple data formats, including ANSI-837, XML, CSV, XLSX, text report parsing, and more. Some states require all facilities to use one format, while others allow multiple formats. System13 can support both of these approaches.
Accurate and meaningful data is our focus at System13. There's a lot to consider here. The "who, when, why,
where, and how much" all play into the final results.
Capturing and cleaning medical data is no simple task. The whole process relies on a solid backbone of
constantly updated lookup tables.
From there, we start by working with the state agency to define the end goal, and then we map the data
capture and validations that will be needed to get there.
We will discuss the accuracy of:
System13 maintains separate validation rules for each client. You can design your own validation rules and/or choose from our existing rule sets. We will offer advice to help you create effective validation rules from our decades of processing experience.
System13 offers online real-time correction tools and/or resubmission of entire batches to all users.
All processing will result in detailed analysis and error reports being sent back to the facility contact. This information highlights problem areas to help the facility effectively focus their efforts.
System13's help desk is staffed by the very programmers who design and maintain your applications. We
customize the level of support desired to fit within your budgetary constraints. Continue reading to view
the scope of activities and personnel that we support.
Our help desk receives multiple requests every day. We are privileged to respond to a wide range of issues,
from the common password and account assistance requests to very complex claim data formatting questions.
System13 currently supports over 1500 facilities in multiple states and several state agencies. State
agencies typically work with System13 to design a hybrid solution that offers resources from the state
agency website in addition to System13's offerings and phone support.
Our help-desk staff and system meets your needs, and meets the needs of your users:
System13 compiles client-specific materials into a well-organized presentation to assist users that need to download submission schedules, data formatting specifications, rules, field structure lists, validation logic, and more.
The end goal is the creation of highly accurate and complete medical data sets for research, sale, and/or
redistribution by the state agency. From simple raw data to complex solutions that include reports and
analysis tools, read on to discover our approach to your final packaged solution.
Our purpose and commitment is to provide you with a clean and accurate final data set. This is most commonly
a "quarterly" data set. System13 produces this as a last step after all data has been collected, processed,
corrected, and finally packaged for shipment. State agencies commonly pursue these data sets for research,
distribution, and/or resale purposes.
We will work within your deadlines and even help you find ways to shorten the time frames to arrive at your distribution data. System13 is currently processing over eight million claims per quarter for multiple agencies, and we have never missed a deadline! Our multi-threaded approach to processing ensures the highest throughput speed and the elimination of holdups from our end. You can leverage our high-speed real-time processing to shorten your submission schedule and reduce your overall time to final distribution data.
Whether you need data capture, validation, or distribution, System13 is here to help. Reach
out to our team and discover how we can enhance your data management processes.